RECEPTIONIST/ADMIN FOR BUSY COSMETIC MEDICAL CLINIC

Established luxury Cosmetic Practice is looking for a receptionist/admin to join our team in a fulfilling, rewarding medical environment located in the heart of prestigious Beverly Hills.

We value longevity in our team and are looking for a dynamic career-oriented person with the right combination of skills. For more information about MicroArt see www.microartmakeup.com. This is an amazing CAREER OPPORTUNITY to grow within our boutique practice for the right candidate with a unique set of skills.

We are located in a high-end medical office, and most clients fly in from various parts of the US or the world for our unique cosmetic treatment. We are considered a boutique firm, with a fast-paced practice — and our versatile staff all fulfill several roles each.

JOB DUTIES INCLUDE:

  • Scheduling patients
  • Assist CEO with admin tasks
  • Front and back-office work
  • General office work including scanning documents, charting procedure notes, phones, emails, scheduling
  • Managing all email inquiries from our website
  • Phone consultations with potential clients (about 50 per day)
  • Prepare procedure price estimates for clients
  • Educate patients about the procedure before-and-after care
  • Supplies inventory management
  • Patients check-in/out
  • Prepping rooms for procedures
  • In a typical day, your time would be spent:
    • 2 hours processing phone calls and doing phone consultations
    • 1-2 hour setting up and tearing down the procedure room, getting clients set up for the procedure, and checking clients out
    • The remainder of time for a variety of tasks as they come up

 

EXPERIENCE REQUIREMENTS:

 

  • 2+ years of experience in some aspect of the cosmetic/medical environment such as plastic surgery, dermatology office or med spa or cosmetology
  • Handling heavy call volume
  • 4+ years of stable employment history in a professional work environment
  • 2+ years of sales experience (internal sales accepted) including consultations and upselling over the phone
  • Have at least 3 excellent professional, verifiable references
  • Bachelor’s degree

 

SKILL REQUIREMENTS:

  • Extremely reliable
  • Excellent communication skills both written and verbal
  • Excellent people skills, warm, friendly, outgoing
  • Professional appearance and demeanor, poise
  • Fast learner
  • Strong work ethic
  • Must live within a 60-minute commute of Beverly Hills
  • Detail focused, meticulously organized, takes pride in fully completing work flawlessly
  • Systems oriented, works well in a structured environment
  • Solid computer skills in:
  • MS Office – strong command of Outlook,
  • Google Calendar
  • CRM (preferably Zoho)
  • Problem solver (includes basic software, or working with software vendors)
  • Ability to think on his or her feet when needed
  • Works fast and thrives in a fast-paced and busy work environment
  • Can commit to work hours of Monday – Saturday 8 am – 1 pm
  • Solid proactive social media management skills

 

ADDITIONAL SKILLS/EXPERIENCES THAT ARE A PLUS:

  • eMarketing
  • other sales and marketing experience

 

COMPENSATION: Starting Pay: $18-25/hour.

HOW TO APPLY:

  • Email hr@microartmakeup.com
  • Subject line enter “Receptionist”
  • Include:
  • Resume
  • Cover letter outlining any job requirements that you do not fully meet and your top 5 strengths in the job requirements
  • Salary requirement

No phone calls, please.

Thank you.